A properly developed and maintained terminal digit filing system makes it easier to

• A. Distribute the workload
• B. Group records according to primary borrower
• C. Identify a misfiled record
• D. File the forms in an outpatient record

Answer: (C)

Terminal digit filing groups records by the last two digits of the file number, so items with the same terminal digits sit together in a predictable, repeatable order. This arrangement makes retrieval fast and, importantly, makes errors easy to spot. When a record is misplaced, its terminal digits won’t fit neatly with the neighboring files, so the misfiled item stands out during filing or routine checks and can be moved to the correct spot quickly.

Other options aren’t the primary benefit of this system. It isn’t mainly about spreading the workload, grouping records by the primary borrower, or specifically organizing outpatient forms—the key advantage is the ability to detect and correct misfiles through the consistent terminal-digit grouping.