If a record must be transferred from one clinic to another, who is responsible for changing the location of the record on the AF Form 250, Health Record Charge Out Request?

• A. The patient
• B. The clinic receiving the transferred record
• C. Outpatient records personnel
• D. The clinic that originally transferred the record

Answer: (C)

The main idea is who actively keeps the record’s location accurate as it moves between clinics. Outpatient records personnel handle this because they are responsible for the custody and tracking of all health records. They update the AF Form 250 to reflect the current location of the chart, ensuring everyone knows where it is and can follow its custody path. This keeps the record traceable, reduces the chance of it being lost or misrouted, and supports timely access when needed. The patient isn’t responsible for updating the chart’s location, and while the receiving clinic can request or accept the transfer, the actual change on the form and in the tracking system is done by the records staff. The clinic that originally sent the record initiates the transfer, but the responsibility to update the location on the form rests with the outpatient records personnel.